Understanding how to scan different types of documents will help you determine the type of scanning device you need for your home or office. The type of device chosen will have a big impact on how easy or difficult the process goes. If you plan on capturing large volumes of documents, you will want to purchase a device that can handle the work load.
Flatbed scanners work well for books and odd shaped items. These devices are designed with a fairly sizable flat glass bed that can be used to scan bigger areas. Some include software to recognize the fold in a book and eliminate it from the final image automatically. Make sure to find the starting corner indicator on the bed to position the items correctly.
Sheet fed devices are great at scanning many documents without the need for monitoring. As long as the pages are all the same size, you can simply load the scanner and begin the process. At this point, the device will handle the rest of the work. Most home sized devices will hold between 25 and 50 pages at a time. For two-sided documents, you will want to invest in a duplex scanner to speed up the work.
Photos scanners are designed to handle the special paper. Many flatbed and sheet scanners are able to handle photos just fine. However, if you have a large amount that you want scanned, you are best served to invest in a photo scanner. The devices are smaller, but specifically designed to handle the different size and type of paper. Hours of work can be shortened by having the right device.
Handheld scanners work well for capturing portions of documents. These come in various shapes and sizes. Often, they can capture from one line to a paragraph of text. This image can usually be converted to regular text using a special software feature called OCR.
OCR stands for optical character recognition. This technology recognizes the text of a captured image and converts it into editable text. This is useful if you want to add a quote from a source but need to change the font and size to fit within the new document. It is also helpful when you do not have a digital version of a document and need to convert it.
DPI, or dots per inch, determines the resolution. This rating is often set between 72 and 300, which is fine for most documents and images. However, for the highest quality photo captures, you will want to make sure you are able to capture a higher level of resolution.
The cost of these devices ranges from around $20 to several thousand depending on the type and stamina needed. Most home users can buy a lesser expensive model because it will not be used constantly. Office work may require a higher end model to stand up to the workload.
Learning how to scan different types of documents is a simple process. Using a device that combines sheet fed and flatbed scanning offers the biggest advantage. It will handle most types of documents with ease.
Flatbed scanners work well for books and odd shaped items. These devices are designed with a fairly sizable flat glass bed that can be used to scan bigger areas. Some include software to recognize the fold in a book and eliminate it from the final image automatically. Make sure to find the starting corner indicator on the bed to position the items correctly.
Sheet fed devices are great at scanning many documents without the need for monitoring. As long as the pages are all the same size, you can simply load the scanner and begin the process. At this point, the device will handle the rest of the work. Most home sized devices will hold between 25 and 50 pages at a time. For two-sided documents, you will want to invest in a duplex scanner to speed up the work.
Photos scanners are designed to handle the special paper. Many flatbed and sheet scanners are able to handle photos just fine. However, if you have a large amount that you want scanned, you are best served to invest in a photo scanner. The devices are smaller, but specifically designed to handle the different size and type of paper. Hours of work can be shortened by having the right device.
Handheld scanners work well for capturing portions of documents. These come in various shapes and sizes. Often, they can capture from one line to a paragraph of text. This image can usually be converted to regular text using a special software feature called OCR.
OCR stands for optical character recognition. This technology recognizes the text of a captured image and converts it into editable text. This is useful if you want to add a quote from a source but need to change the font and size to fit within the new document. It is also helpful when you do not have a digital version of a document and need to convert it.
DPI, or dots per inch, determines the resolution. This rating is often set between 72 and 300, which is fine for most documents and images. However, for the highest quality photo captures, you will want to make sure you are able to capture a higher level of resolution.
The cost of these devices ranges from around $20 to several thousand depending on the type and stamina needed. Most home users can buy a lesser expensive model because it will not be used constantly. Office work may require a higher end model to stand up to the workload.
Learning how to scan different types of documents is a simple process. Using a device that combines sheet fed and flatbed scanning offers the biggest advantage. It will handle most types of documents with ease.
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